Today, most companies know that proper collaboration between their employees is essential to successful productivity and efficiency. After all, if your group can’t work together, then how can you expect them to get anything done?
Whether you’re trying to stay ahead of the competition for another quarter, develop a new product, or simply deliver exceptional customer service, your success will depend on your ability to work cohesively as a team with all the professionals in your network. Of course, in today’s increasingly-dispersed work environment, it’s becoming far trickier for enterprises to keep their staff connected.
The good news is that team collaboration tools can help your team to improve their productivity, achieve their goals, and improve efficiency. In fact, modern employees are so committed to collaborative tools, that 40% of today’s staff would pay for their own just to make life easier.
Choosing the Best Team Collaboration App
Of course, there’s more than one option to choose from in today’s environment if you’re hoping to boost collaboration strategies for your team. Take a quick glance online and you’ll find everything from offerings from Microsoft Teams, to solutions like Slack, Glip, MiTeam, Circuit and countless others.
Team collaboration tools have shifted from just another workplace application to the ultimate user interface when it comes to linking professional groups and individuals. These products support everything from voice and video, to instant messaging and file sharing. So, how do you decide which option is right for you? The following questions could help.
1. What Challenges Does your Organisation Face?
Just about any company – no matter how big or small, can potentially benefit from using workplace collaboration tools. However, since there are currently hundreds of choices available, it can be tough to determine which strategy is best for your brand. There’s no one-size-fits-all guide out there, instead, you’ll need to figure out precisely what you need.
Think about the challenges your team faces daily. For instance, are your employees constantly having problems sharing files and keeping track of projects? Then you might need a collaboration tool that comes with scheduling capabilities. On the other hand, if you have a vast remote workforce, then a video-based collaboration tool could help you to keep your distant employees engaged.
2. Do You Need a Single Pane of Glass?
Today, most organisations will want a collaboration tool that allows them to access everything from video and voice, to file sharing within the same application. After all, switching between apps is a time-consuming process, and it can be particularly problematic when you’re trying to encourage adoption of new technology in your workforce.
If you want a single User Interface for all your collaboration needs, then you’ll have to make sure that you know exactly what features you need from your application, and whether additional solutions can be integrated with your app too.
There are a lot of collaborative tools out there that are beginning to explore the possibilities of integration as vendors realise that their customers don’t want to be a tied down with a single brand. If you plan to invest in AI bots, cloud-based file sharing solutions, and customer relationship management products in the future, then you’ll need a collaboration tool that integrates seamlessly with all these new initiatives.
3. What are Your Requirements around Data Security?
Finally, security and privacy will always be a serious concern for those in the communication industry. Today, there are more rules and regulations to be aware of than ever before, particularly when you consider the emerging threat of GDPR, and what it could mean to data management.
If you want to choose the perfect team app for your business, then you’ll need to think carefully about what your data security and privacy requirements entail. Once you know what kind of support you need, you’ll be able to research the team collaboration software applications available to find out more about their security specifics, including things like data transport encryption, and end-to-end message security.
Which Team app do you use, is it any good? Mention it here.
Rob is Founder & Publisher of UC Today, a leading news publication specialising in Unified Communications & Collaboration technologies.